What You Need To Know If New To SLAC
The SLAC VUE Center provides detailed information needed to bring a new person to SLAC, whether they are a SLAC employee (rostered here at SLAC) or a student/post doc from Stanford or another university or a visitor on temporary assignment.
The distinctions on the VUE center website are as follows:
Use this onboarding information for all non-SLAC employees. In the case of the Science Directorate, this means anyone who is part of a joint institute who is not rostered here at SLAC. Students, post docs, visiting scientists, etc fall into this category.
If you intend on using a user facility and are already badged at SLAC, you will need to ensure that all training required by the user facilities is completed in addition to any area or laboratory specific training you have already completed. You ES&H Coordinator will be able to help you with understand these requirements.
This category refers to those who are directly hired through SLAC.
Go to SLAC VUE Center Website
Visitors who have not completed the required training for lab and area access MUST be escorted at all times. This includes vendors who are onsite as part of new equipment purchases.
Vendors are not allowed to touch any SLAC utilities or interfaces to SLAC infrastructure. All such work must be performed by the scientists who own the equipment or other qualified SLAC personnel. Vendors can only perform work on the equipiment purchased from them.
Please complete and submit the electronic SLAC Site Entry Form for any visitors.
General Information To Onboard
For work planning and control purposes, everyone performing work in a Science Directorate building or laboratory, must follow all the same procedures and protocols as a SLAC employee.
Once you have completed the SLAC Onboarding process, please complete the Science Check-In Form (see the "Forms" link below) to gain access to specific areas within the Science Directorate. This Lab Access check-in form is required for employees who would like access to hazardous work areas and laboratories. If you need help completing this form, contact your POC or ESH Safety Coordinator.
It is important for new people to meet and know who their ESH Safety Coordinators are for their area and for the Safety Coordinators to know when new people are working in the area.
See the flow chart below which details the onboarding process: Note that both processes must be completed and signed off before you can perform work in the lab.
Contacts for Lab Access (Onboarding) by Division/Group
The onboarding procedure for gaining access to and performing work at SLAC is detailed below. Please work with one of the contacts in this table and they will help guide you through the onboarding process. Forms to complete in order to gain lab access.
Download the flowchart.
For general information on the SLAC training system, refer to Getting Started Guide for Learners. If you are hired directly through a SLAC requisition, the Employee designation applies to you.
For all others, please use the Visiting User designation. This applies to students, postdocs, visiting scholars, etc. who are not on the SLAC roster.
Laboratory access will not be granted unless the required training courses are completed and verified by the ES&H Coordinator and Building Manager.
Prior to working at SLAC certain key training courses needs to be completed. Supervisors are responsible for ensuring that their employess are assigned and complete all necessary coursework. Each employee at SLAC should have an STA (Statement of Training) with assigned courses that are applicable to them.
The Training Matrix by Lab is displayed below: